Privacy Policy

1. Introduction

GeoSafe Technologies Private Limited (“GeoSafe,” “we,” “our,” or “us”) is committed to safeguarding the privacy of website visitors, customers, clients, employees, field staff, and users of our GPS tracking solutions, IoT devices, mobile applications, and cloud-based platforms.

This Privacy Policy explains how GeoSafe collects, uses, stores, shares, protects, retains, and deletes information collected through our website, GPS tracking software, employee field staff applications, IoT platforms, web dashboards, mobile applications, and related services.

Our applications and platforms may be used by organizations for vehicle tracking, fleet management, field employee attendance, geofence-based attendance, task management, route monitoring, live location tracking, and operational reporting.

2. Information We Collect

We may collect the following types of information to provide, operate, secure, and improve our services:

A. Personal Information

We may collect personal information such as:

• Name
• Email address
• Mobile number
• Employee ID or staff code
• Company name
• Designation or department
• Business details
• Login credentials or user account details



B. Location Information

For GPS tracking, field staff attendance, geofence attendance, live tracking, task verification, and operational monitoring, we may collect location-related information, including:

• Real-time GPS location
• Background location, where required for live tracking or attendance verification
• Location history
• Route history
• Geofence entry and exit records
• Attendance punch-in and punch-out location
• Task location
• Visit location
• Vehicle or device location
• Date and time of location events



C. Attendance, Task, and Field Activity Data

For employee and field staff applications, we may collect:

• Attendance records
• Punch-in and punch-out time
• Geofence-based attendance status
• Daily task details
• Task completion status
• Visit logs
• Work reports
• Field activity records
• Assigned route or area details
• Photos, remarks, or proof submitted by the user, if enabled by the organization



D. Device and Technical Information

We may collect device and technical information such as:

• Device ID
• Mobile operating system
• App version
• IP address
• Browser type
• Access logs
• Login history
• Hardware performance data
• GPS device data
• Motion sensor data
• Network and diagnostic information



E. Business and Client Information

We may collect information shared by customers, clients, or organizations, including:

• Company information
• Project details
• Fleet details
• Vehicle details
• Asset details
• User role and permission details
• Operational data required for GPS tracking, IoT monitoring, logistics, fleet management, and reporting

3. How We Use Your Information

GeoSafe uses collected information for the following purposes:

• To provide GPS tracking, live location tracking, IoT monitoring, employee tracking, attendance, geofence, and fleet management services
• To enable field staff attendance and geofence-based attendance verification
• To track assigned tasks, daily visits, and field employee activity
• To provide live location visibility to authorized employers, administrators, or business clients
• To generate route history, location history, attendance reports, task reports, and operational dashboards
• To improve staff efficiency, field operations, logistics, and business productivity
• To provide alerts such as geofence alerts, route deviation alerts, overspeed alerts, stoppage alerts, movement alerts, and safety alerts
• To ensure secure access to GeoSafe SaaS platforms, mobile apps, and client portals
• To provide technical support, troubleshooting, diagnostics, and service improvement
• To comply with legal, regulatory, contractual, security, and business obligations
• To prevent misuse, fraud, unauthorized access, or security incidents

4. Employee and Field Staff Location Tracking Disclosure

GeoSafe applications may be used by companies and organizations to monitor field staff, employees, vehicles, and assets for legitimate business purposes.

For field staff applications, location data may be used for:

• Attendance marking
• Geofence-based attendance
• Live employee location tracking
• Route verification
• Task allocation and completion verification
• Field visit verification
• Safety and emergency support
• Business reporting and operational monitoring

Only authorized administrators, managers, employers, or clients with valid access rights can view such data through GeoSafe’s platform. GeoSafe does not use employee live location data for advertising or sale to third parties.

Users should allow location permission only if they understand and agree that the application is used for attendance, geofence, task, and live location tracking as required by their organization.

5. Data Sharing and Disclosure

GeoSafe Technologies Private Limited may share or disclose data only in the following cases:

• With the organization, employer, administrator, or client account that is authorized to use GeoSafe services
• With authorized users within the client organization based on role-based access permissions
• With service providers, hosting providers, cloud providers, SMS/email/notification providers, and technical partners required to operate the service
• With government authorities, law enforcement agencies, regulatory bodies, or courts when required by applicable law or valid legal process
• To protect the rights, safety, property, and security of GeoSafe, its clients, users, employees, or the public
• During merger, acquisition, business transfer, restructuring, or similar corporate transaction, subject to appropriate confidentiality and legal safeguards

GeoSafe does not sell personal information, employee location data, or GPS tracking data to advertisers.

6. Data Protection and Security

We use reasonable and industry-standard security measures to protect personal and sensitive information from unauthorized access, alteration, disclosure, misuse, loss, or destruction.

Our security practices may include:

• Secure server infrastructure
• Encrypted data transmission where applicable
• User authentication
• Role-based access control
• Access logs and monitoring
• Restricted administrative access
• Database and server security controls
• Periodic technical reviews and security improvements

Although we take appropriate measures to protect data, no digital platform, mobile application, internet transmission, or storage system can be guaranteed as 100% secure.

7. Cookies and Tracking Technologies

Our website may use cookies, analytics tools, and similar technologies to improve website performance, user experience, service quality, and marketing effectiveness.

Users may manage or disable cookies through browser settings. Some parts of the website may not function properly if cookies are disabled.

8. Data Retention Policy

GeoSafe retains user data only for as long as necessary to provide services, meet business requirements, resolve disputes, comply with legal obligations, and support operational repor

Our standard data retention practice is as follows:

A. Real-Time Location and GPS Tracking Data

Real-time location data, live tracking data, route tracking records, geofence event records, and GPS history are generally stored for up to 2 months from the date of collection, unless a longer retention period is required by the client, contract, legal obligation, regulatory requirement, security investigation, or operational requirement.

B. Attendance, Task, and Business Operation Data

Attendance records, geofence attendance records, task records, field visit records, daily work reports, business reports, account records, and related operational data are generally stored for up to 2 years from the date of creation, unless a longer retention period is required by contract, law, audit, dispute resolution, regulatory compliance, or client business requirement.

C. Account and Profile Data

User account details, employee profile details, company account details, role permissions, and login-related records may be retained while the customer account remains active and for a reasonable period afterward for support, audit, legal, tax, security, and compliance purposes.

D. Technical Logs and Security Records

Technical logs, access logs, error logs, security logs, and diagnostic records may be retained for a limited period as required for service security, fraud prevention, troubleshooting, legal compliance, and system improvement.

E. Backup Data

Some information may remain in encrypted or secured backup systems for a limited period after deletion from active systems. Backup data is deleted, overwritten, or isolated according to our backup and security procedures.

9. Data Deletion Policy

Users or authorized client organizations may request deletion of personal data, account data, or applicable user data by contacting GeoSafe at:

Email info@geosafepro.com.

Upon receiving a valid deletion request, GeoSafe will review and process the request within a reasonable period, subject to identity verification, authorization checks, contractual obligations, technical feasibility, and applicable legal or regulatory requirements.

Certain data may not be deleted immediately if retention is required for:

• Legal compliance
• Regulatory requirements
• Contractual obligations
• Tax, audit, or accounting requirements
• Security investigation
• Fraud prevention
• Dispute resolution
• Enforcement of agreements
• Protection of GeoSafe, client, user, or public safety rights

Where complete deletion is not immediately possible, GeoSafe may restrict, archive, anonymize, or securely retain the data only for the required purpose and period.

10. User Rights

Subject to applicable law and contractual arrangements, users may request to:

• Access their personal data
• Correct inaccurate or incomplete information
• Request deletion of applicable personal data
• Withdraw consent where processing is based on consent
• Opt out of marketing communications
• Raise questions about data processing, retention, or deletion

For employee or field staff accounts created by an employer or organization, certain requests may need to be routed through the employer, administrator, or client organization that controls the account.

11. Third-Party Services and Links

Our website, applications, or platforms may contain links to third-party websites, services, maps, APIs, cloud services, payment gateways, communication tools, or integrations.

GeoSafe is not responsible for the privacy practices, security practices, or content of third-party websites or services. Users are encouraged to review the privacy policies of such third-party services before using them.

12. Children’s Privacy

GeoSafe services are intended for business, fleet, logistics, industrial, employee, vehicle tracking, and operational use cases. Our services are not intended for direct use by children.

If any school bus, student safety, or child-related tracking service is provided to an institution or organization, such services are managed through authorized institutions, schools, parents/guardians, or client organizations as applicable.

13. Changes to This Privacy Policy

GeoSafe Technologies Private Limited may update or modify this Privacy Policy from time to time to reflect changes in business practices, technology, legal requirements, Google Play policies, app functionality, or service operations.

The updated Privacy Policy will be posted on this page along with the revised effective date. Continued use of our website, application, or services after such updates constitutes acceptance of the revised Privacy Policy.

14. Contact Us

For any privacy-related questions, data access requests, correction requests, deletion requests, or concerns, please contact:

GeoSafe Technologies Private Limited

Website: https://geosafepro.com

Email: info@geosafepro.com

Support Enquiry: +91 6352942545

Sales Enquiry: +91 8141426737

15. In-App Location Disclosure

GeoSafe Client App collects and uses your location data to enable field staff attendance, geofence-based attendance, daily task verification, route monitoring, and live employee location tracking as assigned by your organization.

Location data may be collected when the app is open and, where enabled, in the background to support live tracking and attendance verification.

Real-time location history is retained for up to 2 months, and attendance, task, and business records are retained for up to 2 years.

This data is visible only to authorized administrators of your organization and is not sold or used for advertising purposes.